Exercise Equipment Maintenance at Ontario Fire Stations - Quarterly Inspection, Preventative Maintenance, and On-Call Urgency Repairs

Back to Bid Search Exercise Equipment Maintenance at Ontario Fire Stations - Quarterly Inspection, Preventative Maintenance, and On-Call Urgency Repairs 1975 Closed Bid Information Documents Addenda/Emails Q&A Prospective Bidders Subcontractor Ads Bid Results Awards Bid Detail Project Title Exercise Equipment Maintenance at Ontario Fire Stations - Quarterly Inspection, Preventative Maintenance, and On-Call Urgency Repairs Invitation # 1975 Bid Posting Date 01/16/2026 2:40 PM (PDT) Project Stage Closed Bid Due Date 02/09/2026 3:00 PM (PDT) Response Format Electronic Project Type RFP (Request for Proposal) Response Types Cost File Response File Non Collusion Declaration (required) General Attachment Type of Award Lump Sum Categories 90917 - Athletic Facility Maintenance And Repair 93100 - Equipment Maintenance And Repair Services For Appliance, Athletic, Cafeteria, Furniture, Musical Instruments, And Sewing Equipment 93111 - Athletic And Sporting Goods Equipment And Accessories (Shoulder Pads, Etc.), Maintenance And Repair Preferences Local - Local Business Department Fire Address 415 East B Street Ontario, California 91764 County San Bernardino Bid Valid 90 Calendar Days Liquidated Damages Estimated Bid Value Start/Delivery Date Upon Award of Contract Project Duration Three years, plus up to two (2) optional years at the City's discretion. Bid Bond Bid Bond 0.00% Payment Bond 100.00% Performance Bond 100.00% Pre-Bid Meeting Information Pre-Bid Meeting No Online Q&A Online Q&A Yes Q&A Deadline 01/26/2026 3:00 PM (PDT) Contact Information Contact Info Purchasing Team 909-395-2012 [email protected] Bids to Owner's Agent Description Scope of Services The City of Ontario is requesting proposals for Quarterly Inspection and Preventative Maintenance on Fitness/Exercise Equipment located at all Ontario Fire Stations, currently eleven (11) Fire Stations. In addition, the new Fire Administration/Headquarters building, projected to open in early 2027. Other Details For further details, please refer to the RFP informational and agreement documentation uploaded under the "Documents/Attachments" tab. Bidder may begin bid submission at any time, save information, modify or withdraw bid up to the bid closing deadline. Please note: Insurance limits are non-negotiable, and awardee will need to provide certification as specified in Bid Documents Notes The bidder is solely responsible for “on time” submission of their electronic bid. The City will only consider bids that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Management System indicating that bid was submitted successfully. Transmission of bids by any other means will not be accepted. Bidder shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the bidder to successfully submit an electronic bid shall be at the bidder’s sole risk and no relief will be given for late and/or improperly submitted bids. Bidders experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992-1771. Questions of an operational nature may be directed to the City’s Purchasing office at (909) 395-2012. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Special Notices This is a State Prevailing Wage Project. It is the bidder’s responsibility to become familiar with the contract documents in their entirety. All forms in the bid booklet must be properly completed to be deemed responsive. The City reserves the right to order more, less, or no items at the “per unit cost” stated in the bid proposal. The City reserves the right to award its total requirements to one bidder, or to apportion those requirements among several Bidders as the City may deem to be in its best interests. Bidders must submit all questions pertaining to this bid through the City's Online Bid Management System, by selecting the "Q&A" tab. Questions sent directly to City Staff will not be addressed and you will be directed to submit your question(s) online. Although price is a factor in selection of supplier(s), award may not be made strictly on the basis of low bid. The City reserves the right to waive any immaterial irregularity in any bid if it is determined to be in the best interest of the City to do so. Select “Place e-bid” to start entering bid information. All information entered is visible only to bidder. Data entered may be “saved” or “submitted” and revised or withdrawn up to the closing deadline. This solicitation is a Request for Proposal (RFP), typically subject to negotiation, and as such award is based on multiple criteria of which price is only one elemen