HVAC Maintenance and Repair Services MS2627-01

Back to Bid Search HVAC Maintenance and Repair Services MS2627-01 1972 REMAINING 18 days Bid Information Documents Addenda/Emails Q&A Prospective Bidders Subcontractor Ads Bid Results Awards Bid Detail Project Title HVAC Maintenance and Repair Services MS2627-01 Invitation # 1972 Bid Posting Date 03/12/2026 5:27 PM (PDT) Project Stage Bidding Bid Due Date 04/02/2026 4:00 PM (PDT) Response Format Electronic Project Type RFP (Request for Proposal) Response Types Response File Subcontractor Bid Bond General Attachment (required) Non Collusion Declaration (required) Type of Award Lump Sum Categories 91450 - Heating, Ventilating And Air Conditioning (Hvac) 96702 - Air Conditioning, Heating, And Ventilating Equipment (Hvac) Manufacturing Services License Requirements C-20 HVAC Contractors Preferences Local - Local Business Restriction Downloads and eBidding Restricted To Must meet one of the following restrictions: CADIR - Registered DIR Public Works Contractor Department Public Works Address 1333 South Bon View Ave Ontario, California 91761 County San Bernardino Bid Valid 150 Calendar Days Liquidated Damages Estimated Bid Value Start/Delivery Date July 1, 2026 Project Duration 3 years plus 2 optional one year extensions Bid Bond Bid Bond 10.00% Payment Bond 100.00% Performance Bond 0.00% Pre-Bid Meeting Information RSVP Pre-Bid Meeting Yes Meeting Type Onsite Date & Time 03/19/2026 9:00 AM (PDT) Address 2500 S. Archibald Ave. Ontario Ca 91761 Attendance Required Yes Online Q&A Online Q&A Yes Q&A Deadline 03/25/2026 5:00 PM (PDT) Contact Information Contact Info Purchasing Dept. / 909-395-2012 [email protected] Bids to Owner's Agent Description Scope of Services The City of Ontario's Facilities Maintenance Department is responsible for maintenance and repair of buildings owned by the City of Ontario. The Public Works Agency is assigned to manage the facility maintenance programs including HVAC maintenance and repair services. The City's facilities inventory includes approximately 55 buildings. The buildings range in use from office/professional to community recreation to public safety (in use 24 hours per day, seven days per week). The goal of the facility maintenance program is to provide economical services that sustain and restore City facilities to maintain a clean and safe environment while giving an appearance that will inspire public confidence. The intent of this Request for Proposal is to solicit electronic proposals from qualified firms with experience in providing HVAC maintenance and repair services for public facilities. The City is looking for the most responsive and responsible firm that will be committed to providing the best level of service in maintaining the City's HVAC units. Through a competitive qualification and proposal based procurement process, the City of Ontario intends to enter into an agreement with a qualified firm for HVAC maintenance and repair services. Other Details Questions must be submitted through the online bid management system. Bidder must click the "Submit" button at the bottom of the page to receive a bid confirmation number. Submitted bids may be saved, modified or withdrawn up to the submission deadline. Upon selection and notification of award contractor must provide Insurance Certificates, Payment Bond and Performance Bond. Notes The bidder is solely responsible for “on time” submission of their electronic bid. The City will only consider bids that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Management System indicating that bid was submitted successfully. Transmission of bids by any other means will not be accepted. Bidder shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the bidder to successfully submit an electronic bid shall be at the bidder’s sole risk and no relief will be given for late and/or improperly submitted bids. Bidders experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992-1771. Questions of an operational nature may be directed to the City’s Purchasing office at (909) 395-2012. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. Special Notices Cash, cashier’s or certified check may be submitted in lieu of a bid bond. A personal or company check will not be accepted. List all subcontractors being paid in excess of ½ of 1% of the total bid amount. Absent a named sub for any portion of the work, Bidder agrees he is qualified and will perform that portion of the work It is the bidder’s responsibility to become familiar with the contract documents in their entirety. All forms in t