Request for Quotation (RFQ)
A simpler solicitation that asks vendors for a price quote on a specific, well-defined product or service.
Definition
A Request for Quotation (RFQ) is a procurement solicitation in which the agency has fully defined what it needs and is essentially asking, "What will you charge?" Quotes from an RFQ are typically not binding offers — the agency reviews them and issues a purchase order to the chosen vendor. RFQs are used at the federal level under FAR Subpart 13.3 (Simplified Acquisition Procedures) and are typical for purchases under the simplified acquisition threshold ($250,000 for most agencies, higher for certain commercial items).
When it applies
RFQs are appropriate when the requirement is commoditized — a specific item, a defined service with standard scope, or a quantity of consumable goods. They are not used for complex services where the agency needs vendor input on how to perform the work. State and local agencies use RFQs for routine purchases below their thresholds for formal sealed bidding.
Examples
- "RFQ for office supplies — annual contract" — agency knows exactly what it needs and quantity, just wants pricing.
- "RFQ for lawn maintenance at five buildings" — scope is fully defined; vendors quote a price.