RFP - Document Management Software

Back to Bid Search RFP - Document Management Software 2025-0146 Closed Bid Information Documents Addenda/Emails Q&A Prospective Bidders Subcontractor Ads Bid Results Awards Bid Detail Project Title RFP - Document Management Software Invitation # 2025-0146 Bid Posting Date 10/22/2025 1:30 PM (PDT) Project Stage Closed Bid Due Date 01/09/2026 3:00 PM (PDT) Response Format Electronic and Paper Project Type RFP (Request for Proposal) Response Types Cost File Response File Attachment B - RFP Response Information and Certification Form (required) Attachment C - Functional Requirements Matrix (required) Attachment D - Security and Technical Questionnaire (required) Attachment E - Staff and Team Qualifications and Experience of Proposer (required) Attachment F - Proposed Work Plan and Workload (required) Attachment G - References (required) Optional General Attachment Optional General Attachment Optional General Attachment Type of Award Lump Sum Categories 209 - COMPUTER SOFTWARE 918 - CONSULTING SERVICES 920 - DATA PROCESSING, COMPUTER, PROGRAMMING, AND SOFTWARE SERVICES 961 - MISCELLANEOUS SERVICES, NO. 1 (NOT OTHERWISE CLASSIFIED) 962 - MISCELLANEOUS SERVICES, NO. 2 (NOT OTHERWISE CLASSIFIED) 966 - PRINTING AND TYPESETTING SERVICES Department Procurement and Contracts Division Address 330 Fair Lane Placerville, California 95667 County El Dorado Bid Valid Liquidated Damages Estimated Bid Value Start/Delivery Date Project Duration Bid Bond Bid Bond 0.00% Payment Bond 0.00% Performance Bond 0.00% Pre-Bid Meeting Information Pre-Bid Meeting No Online Q&A Online Q&A Yes Q&A Deadline 11/05/2025 5:00 PM (PDT) Contact Information Contact Info Matthew McKain 530-621-5974 [email protected] Bids to Owner's Agent Description Scope of Services The County is soliciting sealed proposals from highly qualified and experienced firms (hereinafter referred to as “Proposer”) to provide to provide a document management software (DMS) solution to streamline document handling, enhance integrations with the County’s existing (Central Square Community Development (Trakit) online permit processing system, and improve operational efficiency as required for the Planning and Building Department. Proposers must have and demonstrate their experience in providing document management system (experience with California local governments is desirable) as defined in Section 2.0 Types of Services Required. This Request for Proposal (RFP) includes a description of the evaluation and selection process, scope of work, proposal requirements, and insurance requirements. The County of El Dorado is an equal opportunity employer (EOE). All individuals are encouraged to participate. The County will not discriminate against any individual because of race, religion, color, national origin, ancestry, physical handicap, mental disability, medical condition, genetic information, military or veteran status, marital status, age, gender, gender identity, gender expression, or sexual orientation. Other Details Notes Special Notices Local Programs & Policies